Virtual Scheduling & Appointment Automation

Eliminate No-Shows, Streamline Bookings & Automate Your Calendar

Are you tired of missed appointments, manual scheduling, and constant back-and-forth emails with clients? At Vivid Digital Ventures, we help small businesses, insurance agents, and dental offices automate scheduling so you can focus on growing your business instead of managing your calendar.

Our AI-powered virtual scheduling solutions ensure that clients can book, confirm, and reschedule appointments with ease—saving you time and eliminating the hassle.

🚀 Why You Need Virtual Scheduling

🔹 Stop Wasting Time on Manual Booking – No more back-and-forth emails or phone calls.
🔹 Reduce No-Shows – Automated SMS and email reminders ensure clients never forget their appointments.
🔹 Increase Customer Satisfaction – Give clients the freedom to book appointments at their convenience.
🔹 Sync with Your Calendar – We integrate with Google Calendar, Outlook, Calendly, Acuity Scheduling, and more.
🔹 24/7 Availability – Your scheduling system works around the clock, even when you’re not online.

How Our Virtual Scheduling System Works

Step 1: Client Chooses a Time Slot

  • Your client visits your website or chatbot and selects an available time.

  • They receive real-time availability so there’s no double-booking.

Step 2: Automated Confirmation & Reminders

  • Once booked, clients receive instant email & SMS confirmations.

  • Automated reminders are sent 24 hours & 1 hour before the appointment.

Step 3: Easy Rescheduling & Cancellations

  • Clients can reschedule or cancel without calling, reducing frustration.

  • You receive real-time notifications for all scheduling updates.

Features of Our Virtual Scheduling Solution

  • AI-Powered Chatbot Scheduling – Clients can book appointments directly through your website chatbot.

  • Custom Booking Pages – Fully branded scheduling page with your logo and business details.

  • Google Calendar and Outlook Sync – Ensures you never miss a meeting.

  • Automated SMS and Email Reminders – Helps reduce no-shows by 30 percent or more.

  • Client Data Collection – Captures client details for CRM integration and follow-ups.

  • Round-Robin Scheduling – Automatically assigns appointments to available team members.

  • Integration with Zoom and Microsoft Teams – Automatically generates meeting links for virtual appointments.

  • Mobile-Friendly and 24/7 Availability – Clients can book from any device at any time.

Virtual Scheduling Plans

  • Starter Plan

    Plans Start at: $249 per month

    Best for Solo entrepreneurs, independent agents, consultants, and small businesses with low booking volume.

    - AI Chatbot for Appointment Booking (Website & Messenger)
    - Google Calendar & Outlook Integration
    - Custom-Branded Booking Page
    - Basic Email & SMS Reminders (Up to 100 per month)
    - Automated Appointment Confirmations & Cancellations
    - Limited CRM Integration

  • Growth Plan

    Plans Start at: $499 per month

    Best for small to mid-sized businesses with higher booking volume or teams that need automated appointment distribution.

    Everything in the Starter Plan, PLUS:
    - Round-Robin Scheduling (Automatically assigns appointments to available team members)
    - Automated Follow-Up Sequences via Email & SMS
    - Zoom & Microsoft Teams Auto-Meeting Generation
    - Custom SMS Reminders (Up to 500 per month)

  • Enterprise Plan

    Plans Start at: $999 per month

    Best for Larger agencies, multi-location businesses, and service providers who need full automation & AI-powered scheduling.

    Everything in the Growth Plan, PLUS:
    - AI-Powered Chatbot for Personalized Scheduling & Client FAQs
    - Unlimited SMS & Email Reminders
    - Automated Lead Qualification & Pre-Screening Forms
    - Multi-Location & Multi-Timezone Support
    - Priority Support & Monthly Optimization Reports
    - Advanced Data Analytics & Custom Reporting